Annual Product Innovation Conference
A two-day corporate conference focused on product innovation, thought leadership, and strategic networking for product teams and executives. Includes keynote presentations, hands-on workshops, awards, and curated networking to accelerate collaboration and go-to-market plans.
Duration
2 Days
Destination
Downtown Convention Center - Grand Ballroom & Meeting Suites
Group Size
250 People
Template Statistics
2
Event Duration
10
Locations
52
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Develop event agenda and session descriptions
- Recruit and confirm keynote and panel speakers
- Secure venue contract and event insurance
- Manage registration platform and ticketing tiers
- Design event branding and on-site signage
- Confirm catering menus and dietary accommodations
- Coordinate sponsorship packages and deliverables
- Create emergency, accessibility, and COVID protocols
- Hire and schedule event staff and volunteers
- Produce post-event report, attendee list, and media assets
Event Itinerary
Day-by-day schedule and activities
Day 1
5 locations planned
Day Tasks
- Finalize day-of contact list and distribute to staff
- Run full AV rehearsal for keynote and panels
- Confirm sponsor booth placements and collateral
- Conduct volunteer/usher briefing
- Verify emergency and accessibility plans
Locations
Registration & AV Setup
Grand Ballroom Foyer, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Confirm AV equipment and run sound check
- Set up registration desks and badge printers
- Place directional signage and floor decals
Welcome Coffee & Networking
Foyer Lounge, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Coordinate coffee station and dietary options
- Staff greeters to welcome attendees
- Distribute welcome packets and agendas
Opening Keynote: Market Trends
Grand Ballroom A, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Finalize keynote slides and speaker brief
- Test presentation clicker and confidence monitor
- Prepare stage signage and lighting cues
- Print speaker one-pagers for media table
Breakout Workshops (Product Strategy)
Meeting Suite 3-5, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Set up workshop materials and whiteboards
- Assign facilitators and confirm attendee lists
- Prepare handouts and digital resource links
Networking Lunch
Ballroom C Dining Area, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Confirm final headcount with caterer
- Set up labeled dietary stations
- Coordinate seating for sponsor tables
- Arrange buffet flow and service staff
Day 2
5 locations planned
Day Tasks
- Collect post-event feedback and finalize surveys
- Confirm AV tear-down schedule with vendors
- Coordinate exhibitor pack-down and shipping labels
- Prepare press releases and post-event content
- Run final finance reconciliation for day
Locations
Industry Networking Breakfast
Terrace Room, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Set up name-tag table and discussion prompts
- Coordinate sponsor coffee bar
- Assign facilitators for topic tables
Panel Discussion: Scaling Products
Grand Ballroom A, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Brief panelists on format and timings
- Prepare moderator questions and mic checks
- Set up live Q&A and audience mic stations
Hands-on Lab: UX & Prototyping
Innovation Lab, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Arrange lab stations and prototyping kits
- Load software images and test devices
- Distribute exercise briefs to participants
Awards Luncheon
Ballroom B, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Prepare award scripts and nominee slides
- Set up stage podium and presenter cue cards
- Arrange photographer and video capture
Closing Reception & Entertainment
Rooftop Terrace, Downtown Convention Center, 123 Main St, Metropolis, ST 10001
- Confirm band/DJ setlist and staging
- Coordinate wrap-up remarks and sponsor thank-yous
- Manage coat check and beverage service
Frequently Asked Questions
Common questions about using this template
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