Event Template

Annual Tech & Innovation Summit

The Annual Tech & Innovation Summit brings industry leaders, startups, and investors together for a day of keynote presentations, hands-on workshops, and networking opportunities. Plan your corporate event with a detailed agenda, vendor list, and on-site logistics to ensure a seamless, high-impact experience.

Duration

1 Days

Destination

Convention Center

Group Size

150 People

Template Statistics

Days

1

Event Duration

Places

6

Locations

Tasks

41

Activities

Type

Premium

Template

General Tasks

Tasks to complete before or during the event

  • Secure venue and negotiate contract terms
  • Create and approve overall event budget
  • Develop marketing campaign and registration site
  • Recruit sponsors and finalize sponsor packages
  • Hire and coordinate vendors: AV, catering, furniture
  • Establish travel and hotel blocks for attendees
  • Recruit on-site staff and volunteer schedules
  • Build accessibility, safety, and emergency procedures
  • Set up ticketing, badge printing, and check-in flow
  • Prepare contingency plan for cancellations or delays
  • Create post-event survey and follow-up communication

Event Itinerary

Day-by-day schedule and activities

1

Day 1

6 locations planned

Day Tasks

  • Finalize and distribute the detailed one-day agenda
  • Confirm AV, staging, and all technical riders
  • Coordinate speaker travel and on-site briefings
  • Approve catering, dietary needs, and meal timings
  • Publish attendee communications and emergency plan

Locations

Venue Setup & Registration

Grand Hall A, City Convention Center

$3,000
  • Coordinate load-in and floor plan with venue
  • Set up registration desks, signage, and badges
  • Test Wi-Fi and prime AV connections
  • Place directional signage and sponsor banners
Setup
Opening Keynote Session

Main Auditorium, City Convention Center

$5,000
  • Confirm keynote speaker arrival and briefing
  • Run soundcheck and slide verification
  • Prepare stage lighting and teleprompter
  • Distribute speaker bios and media notes
Presentation
Breakout Workshops

Rooms B1-B4, City Convention Center

$4,500
  • Assign facilitators and publish session rosters
  • Equip rooms with breakout AV and materials
  • Provide attendee handouts and workshop kits
  • Coordinate room rotations and timing
Workshop
Lunch & Expo

Exhibit Hall, City Convention Center

$7,500
  • Finalize catering menu and dietary options
  • Set up exhibitor booths and sponsor tables
  • Manage buffet lines and seating layout
  • Schedule expo walkthroughs for VIPs
Dining
Panel Discussion & Awards Ceremony

Conference Theater, City Convention Center

$6,000
  • Confirm panelists and moderate questions
  • Prepare awards, certificates, and trophies
  • Coordinate choreography for stage transitions
  • Prepare press kit and photography plan
Awards
Evening Networking Reception

Rooftop Terrace, City Convention Center

$5,000
  • Arrange cocktail service and high-top seating
  • Book DJ and ambient lighting setup
  • Organize sponsor networking areas
  • Manage guest list, check-in, and security
  • Coordinate shuttle service to nearby hotels
Networking

Frequently Asked Questions

Common questions about using this template

Click 'Create My Event' to start a new event based on this template. You'll be able to customize dates, times, locations, and all details to match your needs.

Absolutely! Every part of the template is fully customizable. Add or remove days, change locations, modify tasks, and adjust timing to create your perfect event.

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