Charity Gala
An elegant fundraising gala with silent auction, dinner, and entertainment. Perfect for nonprofit organizations, foundations, and community benefit events seeking to raise funds and awareness.
Duration
1 Days
Destination
Grand Ballroom or Historic Venue
Group Size
200 People
Template Statistics
1
Event Duration
6
Locations
42
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Form gala planning committee
- Set fundraising goal and budget
- Secure venue 6-9 months in advance
- Recruit honorary committee and sponsors
- Solicit silent and live auction items
- Design and send save-the-dates and invitations
- Hire caterer, entertainment, and auctioneer
- Create event program and materials
- Set up online registration and mobile bidding
- Plan donor recognition levels
- Coordinate media and photography
- Prepare impact stories and video
- Train volunteers and staff
- Plan donor follow-up and thank-yous
Event Itinerary
Day-by-day schedule and activities
Day 1
6 locations planned
Day Tasks
- Brief all volunteers and staff
- Confirm auctioneer and run-through
- Test mobile bidding system
- Prepare donor acknowledgment materials
Locations
Venue Setup & Auction Prep
Event Venue
- Install elegant decorations and lighting
- Set up silent auction display tables
- Arrange dining tables with formal settings
- Prepare stage and A/V systems
VIP Reception
Private Lounge
- Welcome major donors and sponsors
- Private preview of auction items
- Meet organization leadership
- Premium cocktails and canapes
General Reception & Silent Auction
Grand Foyer
- Welcome all gala guests
- Cocktails and hors d'oeuvres
- Silent auction bidding opens
- Live music and networking
Dinner & Program
Grand Ballroom
- Formal seated dinner service
- Welcome from organization president
- Mission video and impact stories
- Honoree recognition and speeches
Live Auction
Grand Ballroom Stage
- Professional auctioneer presentation
- Premium item bidding
- Fund-a-need appeal
- Final donation push
Dancing & Entertainment
Dance Floor
- Live band or DJ performance
- Open dance floor
- Dessert and coffee service
- Silent auction closes and checkout
Frequently Asked Questions
Common questions about using this template
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