Event Template

Industry Insights Summit

A one-day business conference bringing industry leaders, innovative speakers, and targeted networking opportunities to drive actionable insights and partnerships. Ideal for corporate teams and professionals seeking thought leadership, skill-building workshops, and strategic connections.

Duration

1 Days

Destination

Hotel conference center

Group Size

150 People

Template Statistics

Days

1

Event Duration

Places

6

Locations

Tasks

37

Activities

Type

Premium

Template

General Tasks

Tasks to complete before or during the event

  • Finalize venue contract, deposits, and insurance
  • Create and maintain detailed budget and expense log
  • Confirm and contract keynote speakers and workshop leaders
  • Develop event marketing plan and email campaign
  • Build online registration page and attendee database
  • Design and order badges, programs, and printed materials
  • Secure sponsorship packages and coordinate deliverables
  • Arrange travel and accommodation logistics for speakers
  • Plan on-site staffing, volunteer schedules, and roles
  • Prepare post-event survey, reporting, and follow-up communications

Event Itinerary

Day-by-day schedule and activities

1

Day 1

6 locations planned

Day Tasks

  • Full AV run-through with speakers and tech team
  • Final venue walkthrough for signage and flow
  • Volunteer and staff briefing with shift assignments
  • Confirm catering delivery and setup timing
  • Prepare emergency and accessibility plan

Locations

Venue Setup & AV Load-in

Grand Ballroom A, Hotel Conference Center, 123 Main St

$1,200
  • Coordinate AV vendor for soundcheck and projector setup
  • Arrange stage, podium, and signage layout
  • Load and position tables, chairs, and registration desk
Setup
Registration & Welcome Desk

Foyer Outside Grand Ballroom A, Hotel Conference Center

$800
  • Staff welcome desk with check-in list and badges
  • Distribute programs, name tags, and sponsor materials
  • Manage on-site ticket sales and last-minute registrations
  • Set up coat check and information signage
Networking
Opening Keynote

Grand Ballroom A, Hotel Conference Center

$2,500
  • Confirm keynote speaker arrival and mic check
  • Run intro slides and sponsor acknowledgments
  • Coordinate stage manager cues and timing
Presentation
Breakout Workshop Sessions

Breakout Rooms B & C, Hotel Conference Center

$3,000
  • Assign facilitators and room moderators
  • Provide printed worksheets and materials
  • Ensure AV and whiteboard supplies are available
  • Collect attendee feedback forms for each session
Workshop
Networking Lunch

Banquet Hall, Hotel Conference Center

$4,000
  • Confirm guest dietary restrictions with caterer
  • Set up buffet stations and beverage stations
  • Arrange sponsor tables and signage
  • Coordinate seating for VIP attendees
Dining
Evening Networking Reception

Rooftop Terrace, Hotel Conference Center

$2,200
  • Organize cocktail service and hors d'oeuvres
  • Set up ambient lighting and background music
  • Manage guest list and VIP introductions
  • Coordinate sponsor activations and giveaways
Entertainment

Frequently Asked Questions

Common questions about using this template

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