Innovation Summit Offsite
A two-day corporate innovation summit designed to accelerate product strategy, foster cross-functional collaboration, and showcase new ideas. Includes keynote presentations, hands-on workshops, networking sessions, and an awards luncheon to recognize team achievements.
Duration
2 Days
Destination
Hotel Conference Center
Group Size
120 People
Template Statistics
2
Event Duration
10
Locations
62
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Develop and approve overall event agenda and objectives
- Secure venue and sign contracts with payment milestones
- Create attendee registration site and manage RSVPs
- Negotiate and confirm catering and menu selections
- Hire and manage A/V, lighting, and livestream vendors
- Design event branding, signage, and printed materials
- Coordinate travel and hotel room blocks for speakers
- Establish on-site staffing plan and volunteer roles
- Implement health & safety and accessibility plans
- Prepare communications: pre-event emails and social posts
- Set metrics for ROI and post-event reporting
- Plan post-event follow-up and lead distribution
Event Itinerary
Day-by-day schedule and activities
Day 1
5 locations planned
Day Tasks
- Confirm final attendee list and dietary restrictions
- Print programs, schedules, and signage
- Communicate transportation options to attendees
- Run final A/V and lighting checks before opening
- Coordinate photographer/videographer schedule
Locations
Venue Setup & A/V Check
Grand Ballroom A, Harborview Hotel
- Coordinate with hotel for room layout and signage
- Test microphones, projectors, and livestream feed
- Set up registration desks and attendee materials
- Verify Wi‑Fi and backup connectivity
Registration & Continental Breakfast
Foyer, Harborview Hotel
- Staff registration table and print badges
- Arrange breakfast stations and coffee service
- Distribute agendas and swag bags
- Assist early arrivals with seating
Opening Keynote: Market Opportunities 2026
Grand Ballroom A, Harborview Hotel
- Confirm speaker arrival and presentation files
- Run speaker intro and stage cues
- Manage Q&A moderation
- Coordinate live streaming and recording
Breakout Workshops (design thinking, roadmaps)
Meeting Rooms B1-B3, Harborview Hotel
- Assign facilitators and print workshop materials
- Set up flipcharts, sticky notes, and handouts
- Collect pre-work outputs and distribute
- Rotate participants between breakout rooms
Welcome Reception & Networking Mixer
Rooftop Terrace, Harborview Hotel
- Arrange hors d'oeuvres and beverage service
- Set up high-top tables and branding banners
- Coordinate music/ambient entertainment
- Facilitate attendee introductions and icebreakers
Day 2
5 locations planned
Day Tasks
- Collect session evaluations and summarize insights
- Pack and ship any leftover materials or equipment
- Confirm final invoices with vendors
- Share post-event survey and follow-up plan
- Debrief with core organizing team
Locations
Morning Panels: Trends & Partnerships
Grand Ballroom A, Harborview Hotel
- Confirm panelists and talking points
- Prepare moderator brief and audience questions
- Set up panel seating and mics
- Collect real-time attendee feedback
Networking Coffee Break
Foyer, Harborview Hotel
- Replenish coffee and snack stations
- Organize topic-based networking tables
- Provide name-tag stickers for role indicators
- Monitor flow and restock supplies
Product Demo Stations
Exhibit Hall C, Harborview Hotel
- Set up demo tables, power, and signage
- Schedule demo rotations and time slots
- Provide demo scripts and FAQs for presenters
- Collect lead/contact info for follow-up
Awards Luncheon
Grand Ballroom B, Harborview Hotel
- Finalize award categories and presenters
- Arrange plated lunch and special dietary meals
- Prepare trophy/award engravings and stage setup
- Coordinate winner announcements and photos
Closing Reception & After-Party
Harborview Lounge & Garden
- Book DJ/band and run soundcheck
- Arrange late-night buffet and bar service
- Set up lounge seating and photo wall
- Coordinate transport options for attendees leaving
Frequently Asked Questions
Common questions about using this template
Click 'Create My Event' to start a new event based on this template. You'll be able to customize dates, times, locations, and all details to match your needs.
Absolutely! Every part of the template is fully customizable. Add or remove days, change locations, modify tasks, and adjust timing to create your perfect event.
Yes! All templates are free to use with any EventCortex plan. Create as many events as your plan allows using any template in our library.