Metro Innovation Summit 2026
A two-day business conference bringing together technology leaders, startups, and corporate innovators to explore emerging trends and practical strategies. Expect keynote presentations, hands-on workshops, networking receptions, and actionable takeaways to drive innovation in your organization.
Duration
2 Days
Destination
Convention Center
Group Size
250 People
Template Statistics
2
Event Duration
12
Locations
59
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Develop event timeline and master production schedule
- Confirm and contract keynote and session speakers
- Secure venue contract and obtain necessary permits
- Create marketing plan and manage attendee registration
- Coordinate sponsor packages and fulfillment
- Finalize catering menus and special diet accommodations
- Arrange A/V, streaming, and on-site technical support
- Design and print signage, badges, and printed materials
- Establish health & safety and emergency response plans
- Track budget, invoices, and payment schedules
- Organize transportation and hotel room blocks for attendees
- Plan post-event reporting, surveys, and follow-up communications
Event Itinerary
Day-by-day schedule and activities
Day 1
6 locations planned
Day Tasks
- Final AV walkthrough for all rooms
- Confirm transportation and hotel rooming lists for speakers
- Distribute printed materials and signage across venue
- Conduct safety and emergency briefing with venue staff
- Monitor attendee registration and walk-ins
Locations
Venue Load-in & Setup
Downtown Convention Center - Exhibit Hall A, 123 Main St, Metropolis, ST
- Coordinate freight elevator and exhibitor load-in schedule
- Confirm floorplan and booth placements with facilities
- Set up signage, registration desks, and A/V staging
Registration & Morning Networking
Downtown Convention Center - Lobby, 123 Main St, Metropolis, ST
- Staff registration desks and finalize badge printing
- Prepare welcome packets and agendas
- Direct attendees to session rooms and exhibitor floor
Opening Keynote
Downtown Convention Center - Grand Ballroom, 123 Main St, Metropolis, ST
- Confirm speaker arrival and run-through with teleprompter
- Test keynote A/V, microphones, and confidence monitor
- Prepare introduction and sponsor acknowledgments
Networking Lunch
Downtown Convention Center - Dining Hall B, 123 Main St, Metropolis, ST
- Finalize meal counts with caterer and special diets list
- Set up buffet stations and seating layouts
- Coordinate sponsor tables and branded materials
Breakout Workshops
Downtown Convention Center - Meeting Rooms 201-205, 123 Main St, Metropolis, ST
- Distribute workshop materials and handouts
- Ensure breakout room A/V and breakout monitors are functioning
- Coordinate facilitators and timekeepers for each room
- Collect attendee feedback forms for each session
Evening Reception & Exhibitor Mixer
Downtown Convention Center - Rooftop Terrace, 123 Main St, Metropolis, ST
- Set up bar, hors d'oeuvres stations, and lounge seating
- Coordinate sponsor activation spaces and demo tables
- Arrange live registration check-in for evening-only attendees
Day 2
6 locations planned
Day Tasks
- Confirm final headcount and close out catering adjustments
- Run final AV and live stream checks for closing ceremony
- Coordinate exhibitor breakdown times and access
- Manage speaker and VIP departures with transport
- Collect on-site feedback and distribute surveys
Locations
Morning Coffee & Networking
Downtown Convention Center - Foyer, 123 Main St, Metropolis, ST
- Set up coffee stations and branded napkins
- Place directional signage for sessions
- Staff morning welcome desk for late arrivals
Industry Panel Sessions
Downtown Convention Center - Conference Rooms 301-303, 123 Main St, Metropolis, ST
- Confirm panelist bios and prepare moderator notes
- Test panel microphones and stage lighting
- Collect live Q&A submissions and manage timing
Hands-on Labs & Demos
Downtown Convention Center - Innovation Lab C, 123 Main St, Metropolis, ST
- Set up demo stations with power and network access
- Brief lab facilitators on attendee flow and safety
- Inventory equipment and backup supplies
Closing Lunch & Sponsor Showcase
Downtown Convention Center - Dining Hall B, 123 Main St, Metropolis, ST
- Coordinate plated service timing for invited guests
- Ensure sponsor tables are staffed and branded
- Collect final dietary check and adjust service
Awards Ceremony & Closing Remarks
Downtown Convention Center - Grand Ballroom, 123 Main St, Metropolis, ST
- Prepare award trophies and winners list
- Run stage rehearsal with presenters and AV
- Coordinate photo ops and press area
Farewell Networking & Entertainment
Downtown Convention Center - Atrium, 123 Main St, Metropolis, ST
- Book light entertainment and schedule set times
- Arrange post-event transport information and shuttles
- Collect exhibitor tear-down schedules and procedures
Frequently Asked Questions
Common questions about using this template
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