Sustainable Tech Summit 2026
The Sustainable Tech Summit 2026 brings industry leaders, policymakers, and innovators together to explore clean technology, circular economy strategies, and scalable sustainability solutions. This one-day conference blends keynote presentations, hands-on workshops, and an expo floor to drive collaboration and investment in green tech.
Duration
1 Days
Destination
Convention Center
Group Size
250 People
Template Statistics
1
Event Duration
6
Locations
40
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Secure venue contract and insurance
- Develop event marketing and SEO-optimized landing page
- Confirm keynote and workshop speakers with contracts
- Recruit sponsors and finalize sponsorship packages
- Build attendee registration system and payment processing
- Plan transportation and hotel room blocks for out-of-town guests
- Design on-site signage, printed materials, and badges
- Arrange AV, streaming, and recording services for sessions
- Create accessibility plan and on-site accommodations
- Post-event follow-up plan: surveys, content distribution, and analytics
Event Itinerary
Day-by-day schedule and activities
Day 1
6 locations planned
Day Tasks
- Confirm final attendee list and badges
- Run full AV rehearsal and backup checks
- Coordinate volunteer and staff shift schedules
- Finalize catering counts and special requests
- Distribute day-of contact sheet to team
- Monitor safety and emergency protocols on-site
Locations
Registration & Venue Setup
Main Lobby, Greenfield Convention Center, 100 Conference Ave
- Arrange registration desks, signage, and lanyards
- Confirm AV and lighting in main hall
- Set up exhibitor booths and demo tables
- Coordinate volunteer check-in and briefing
Opening Keynote: Future of Clean Tech
Grand Ballroom A, Greenfield Convention Center
- Test keynote speaker AV and slides
- Prepare intro remarks and sponsor acknowledgements
- Arrange stage seating and teleprompter
- Coordinate live-stream feed to virtual attendees
Breakout Workshops (Policy, Finance, Design)
Breakout Rooms B1-B4, Greenfield Convention Center
- Distribute workshop materials and handouts
- Set up whiteboards, flip charts, and breakout AV
- Assign facilitators and confirm session objectives
- Collect attendee questions for panel integration
Networking Lunch & Sponsor Meet-and-Greet
Exhibition Hall C Dining Area, Greenfield Convention Center
- Coordinate catering setup and dietary labeling
- Place sponsor tables and branded materials
- Organize seating for roundtable discussions
- Manage eco-friendly disposables and waste stations
Expo & Product Demos
Exhibition Hall A, Greenfield Convention Center
- Oversee exhibitor load-in and power needs
- Run demo schedule and crowd flow plans
- Staff information booth and demo sign-ups
- Ensure safety and demo liability waivers are available
Awards Ceremony & Closing Remarks
Grand Ballroom A Stage, Greenfield Convention Center
- Prepare award plaques and recipients list
- Coordinate presenter cues and music
- Arrange press photo area and stage lighting
- Collect speaker feedback forms and closing notes
Frequently Asked Questions
Common questions about using this template
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