Trade Show Booth
A comprehensive trade show or expo booth setup with demos, lead capture, and promotional activities. Perfect for industry exhibitions, tech conferences, and product showcases.
Duration
3 Days
Destination
Convention Center
Group Size
8 People
Template Statistics
3
Event Duration
9
Locations
62
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Register for trade show and book booth space
- Design booth layout and graphics
- Order booth structure and displays
- Create promotional materials and giveaways
- Train booth staff on products and demos
- Set up lead capture system
- Book travel and accommodations for team
- Schedule key customer meetings in advance
- Create demo scripts and talking points
- Arrange shipping for booth materials
- Plan pre-show marketing campaign
- Prepare post-show follow-up sequences
- Set up badge scanner and CRM integration
- Plan team meals and schedule
Event Itinerary
Day-by-day schedule and activities
Day 1
2 locations planned
Day Tasks
- Verify all booth materials arrived
- Coordinate with venue for power and wifi
- Stock booth with promotional materials
- Test all demo equipment
Locations
Booth Setup
Exhibition Hall
- Receive and unpack booth materials
- Assemble booth structure and displays
- Install lighting and A/V equipment
- Arrange product demo stations
Team Briefing
Booth Area
- Review show objectives and targets
- Assign booth roles and schedules
- Practice demo pitches
- Review lead capture process
Day 2
5 locations planned
Day Tasks
- Brief morning team on targets
- Ensure lead scanner is charged
- Schedule key customer meetings
- Update CRM with priority leads
Locations
Pre-Show Prep
Booth Area
- Arrive early and set up
- Final booth inspection
- Stock promotional giveaways
- Quick team huddle
Morning Show Hours
Exhibition Hall - Your Booth
- Greet and engage visitors
- Deliver product demonstrations
- Capture leads and scan badges
- Distribute promotional materials
Lunch Break & Rotation
Convention Center
- Rotate team for lunch breaks
- Maintain booth coverage
- Quick lead review and notes
- Restock booth supplies
Afternoon Show Hours
Exhibition Hall - Your Booth
- Continue visitor engagement
- Scheduled demos and meetings
- Network with nearby exhibitors
- Maximize lead capture
End of Day Wrap-Up
Booth Area
- Daily debrief with team
- Review leads collected
- Identify hot prospects for follow-up
- Secure booth for evening
Day 3
2 locations planned
Day Tasks
- Photograph booth for records
- Collect all remaining materials
- Complete final lead count
- Schedule post-show team meeting
Locations
Final Day Operations
Exhibition Hall - Your Booth
- Final push on lead capture
- Complete scheduled meetings
- Last-chance demos
- Build final connections
Booth Teardown
Exhibition Hall
- Pack all booth materials
- Disassemble booth structure
- Arrange shipping for materials
- Final venue walkthrough
Frequently Asked Questions
Common questions about using this template
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