Event Template

Urban Resilience Summit

A one-day business conference bringing city leaders, planners, and industry experts together to discuss climate resilience, infrastructure adaptation, and community recovery strategies. This summit features keynote presentations, hands-on workshops, and networking opportunities designed to accelerate practical solutions for urban sustainability.

Duration

1 Days

Destination

Hotel Conference Center

Group Size

120 People

Template Statistics

Days

1

Event Duration

Places

5

Locations

Tasks

37

Activities

Type

Premium

Template

General Tasks

Tasks to complete before or during the event

  • Secure venue contract and confirm room block
  • Approve budget and allocate vendor payments
  • Negotiate and confirm catering menu and counts
  • Confirm keynote and speaker contracts
  • Publish event page and open attendee registration
  • Coordinate travel and hotel room blocks for speakers
  • Arrange on-site A/V and livestream provider
  • Obtain necessary permits and event insurance
  • Develop marketing and social media plan
  • Prepare on-site signage, badges, and printed programs
  • Create contingency plans for weather or technical issues
  • Design and distribute post-event survey

Event Itinerary

Day-by-day schedule and activities

1

Day 1

5 locations planned

Day Tasks

  • Conduct staff briefing and role assignments
  • Perform full AV and lighting run-through
  • Confirm vendor arrival and delivery schedules
  • Place safety and accessibility signage
  • Finalize attendee list and print materials

Locations

Registration & Setup

Grand Foyer, Skyline Hotel

$1,500
  • Arrange registration desks and signage
  • Set up badge printer and check-in tablets
  • Position directional signs to ballrooms
  • Verify Wi-Fi access and network credentials
Setup
Opening Keynote: City Strategies

Grand Ballroom A, Skyline Hotel

$4,000
  • Confirm keynote speaker arrival and AV needs
  • Run soundcheck and slide cueing
  • Prepare podium materials and speaker intro
  • Coordinate live captioning/streaming setup
Presentation
Breakout Workshops (3 Tracks)

Meeting Rooms 1-3, Skyline Hotel

$6,000
  • Assign facilitators and distribute materials
  • Set up breakout room layouts and A/V
  • Prepare exercise handouts and worksheets
  • Coordinate timing and transition guidance
Workshop
Lunch Reception & Networking

Terrace Dining Room, Skyline Hotel

$8,000
  • Confirm final headcount with caterer
  • Set up buffet stations and seating
  • Arrange dietary-restriction labels
  • Coordinate beverage stations and staffing
Dining
Afternoon Networking Lounge & Closing Panel

Riverside Suite, Skyline Hotel

$2,500
  • Set up lounge furniture and branded backdrops
  • Facilitate moderator prep and panelist seating
  • Distribute contact exchange cards and apps
  • Organize post-panel Q&A and feedback collection
Networking

Frequently Asked Questions

Common questions about using this template

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