BBQ / Cookout
Fire up the grill for the perfect outdoor BBQ party! This template covers grilling prep, outdoor setup, lawn games, and casual summer entertaining. Great for backyard gatherings, holiday cookouts, or any reason to enjoy good food outdoors.
Duration
1 Days
Destination
Backyard / Outdoor Venue
Group Size
25 People
Template Statistics
1
Event Duration
6
Locations
40
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Buy meat, buns, and produce (1-2 days before)
- Prep marinades and rubs the day before
- Stock coolers with variety of beverages
- Buy disposable plates, utensils, and napkins
- Set up trash and recycling stations
- Prepare bug spray and sunscreen station
- Create summer hits playlist
- Plan weather contingency (tent, indoor backup)
- Confirm propane or charcoal supply
- Prep condiments and toppings station
- Get lawn games out and ready
- Arrange extra seating and shade options
Event Itinerary
Day-by-day schedule and activities
Day 1
6 locations planned
Day Tasks
- Start charcoal early (2 hours before grilling)
- Fill all coolers with ice
- Set up lawn games in advance
- Check weather forecast and have backup plan
Locations
Prep & Grill Setup
Kitchen / Grill Station
- Marinate meats and prep seasonings
- Prepare sides and salads
- Set up and preheat grill
- Organize grilling tools and supplies
Outdoor Area Setup
Backyard / Patio
- Set up tables, chairs, and shade umbrellas
- Fill coolers with ice and beverages
- Arrange buffet station and serving area
- Set up trash and recycling stations
Guest Arrival & Drinks
Backyard Entrance
- Welcome guests as they arrive
- Direct to cooler and drinks station
- Get lawn games started
- Play upbeat summer playlist
Grilling & Serving
Grill Station / Buffet Area
- Grill meats to order (burgers, dogs, steaks, chicken)
- Keep sides and salads refreshed on buffet
- Ensure vegetarian options are available
- Refill coolers as needed
Lawn Games & Activities
Backyard / Lawn Area
- Organize cornhole or horseshoe tournaments
- Set up frisbee or volleyball
- Keep kids entertained with activities
- Capture photos of fun moments
Dessert & Wind-Down
Patio / Fire Pit Area
- Set up s'mores station if applicable
- Serve pie, cake, or ice cream
- Enjoy sunset hangout and conversation
- Thank guests and begin cleanup
Frequently Asked Questions
Common questions about using this template
Click 'Create My Event' to start a new event based on this template. You'll be able to customize dates, times, locations, and all details to match your needs.
Absolutely! Every part of the template is fully customizable. Add or remove days, change locations, modify tasks, and adjust timing to create your perfect event.
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