Photo by Lidya Nada on Unsplash

Birthday Party

A fun and joyful birthday celebration designed to create unforgettable memories! This template includes decorations setup, entertainment, food and drinks, and games to make your special day exciting and stress-free.

1 Day Event

Your Chosen Venue

20 people

1

Days

5

Locations

34

Tasks

Template

General Tasks

Choose party theme and color scheme (3 weeks before)

Create and send invitations (2 weeks before)

Order birthday cake and catering (1 week before)

Purchase decorations and tableware

Plan music playlist or book DJ

Arrange for photographer or photo area

Prepare games, prizes, and activities list

Buy party favors or thank-you gifts

Confirm RSVPs and finalize guest count

Plan cleanup and waste disposal

Event Days

Day 1

Day Tasks

Confirm catering and cake delivery time

Check audio equipment and backup playlist

Print guest list and name tags if needed

Prepare extra decorations and utensils

Locations

Venue Setup & Decoration

Party Area / Living Room

Setup

14:00 - 16:00

$40 decorations and balloons

Decorate with balloons, streamers, and banners

Set up tables and chairs with themed tablecloths

Arrange lighting and music system

Prepare gift table and dessert station

Guest Arrival & Welcome Drinks

Entrance / Lounge Area

Reception

16:00 - 17:00

Welcome guests with drinks and appetizers

Play background music or light playlist

Collect gifts and direct guests to seating

Capture candid arrival photos

Birthday Games & Activities

Main Party Space

Entertainment

17:00 - 18:30

Organize icebreaker games and trivia

Set up photo booth with themed props

Host mini-competitions (musical chairs, guess-the-song)

Keep kids (if any) engaged with simple crafts or coloring

Dinner & Cake Cutting

Dining Area

Dining

18:30 - 20:00

Serve dinner or buffet according to menu

Prepare candles and music for cake cutting

Sing happy birthday and capture group photo

Serve dessert, coffee, and drinks

Dance Party & Closing

Main Hall / Outdoor Area

Entertainment

20:00 - 22:00

Play dance hits or live DJ set

Announce best-dressed or fun awards

Distribute party favors

Thank guests and coordinate cleanup

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