Birthday Party
A fun and joyful birthday celebration designed to create unforgettable memories! This template includes decorations setup, entertainment, food and drinks, and games to make your special day exciting and stress-free.
Duration
1 Days
Destination
Your Chosen Venue
Group Size
20 People
Template Statistics
1
Event Duration
5
Locations
34
Activities
Premium
Template
General Tasks
Tasks to complete before or during the event
- Choose party theme and color scheme (3 weeks before)
- Create and send invitations (2 weeks before)
- Order birthday cake and catering (1 week before)
- Purchase decorations and tableware
- Plan music playlist or book DJ
- Arrange for photographer or photo area
- Prepare games, prizes, and activities list
- Buy party favors or thank-you gifts
- Confirm RSVPs and finalize guest count
- Plan cleanup and waste disposal
Event Itinerary
Day-by-day schedule and activities
Day 1
5 locations planned
Day Tasks
- Confirm catering and cake delivery time
- Check audio equipment and backup playlist
- Print guest list and name tags if needed
- Prepare extra decorations and utensils
Locations
Venue Setup & Decoration
Party Area / Living Room
- Decorate with balloons, streamers, and banners
- Set up tables and chairs with themed tablecloths
- Arrange lighting and music system
- Prepare gift table and dessert station
Guest Arrival & Welcome Drinks
Entrance / Lounge Area
- Welcome guests with drinks and appetizers
- Play background music or light playlist
- Collect gifts and direct guests to seating
- Capture candid arrival photos
Birthday Games & Activities
Main Party Space
- Organize icebreaker games and trivia
- Set up photo booth with themed props
- Host mini-competitions (musical chairs, guess-the-song)
- Keep kids (if any) engaged with simple crafts or coloring
Dinner & Cake Cutting
Dining Area
- Serve dinner or buffet according to menu
- Prepare candles and music for cake cutting
- Sing happy birthday and capture group photo
- Serve dessert, coffee, and drinks
Dance Party & Closing
Main Hall / Outdoor Area
- Play dance hits or live DJ set
- Announce best-dressed or fun awards
- Distribute party favors
- Thank guests and coordinate cleanup
Frequently Asked Questions
Common questions about using this template
Click 'Create My Event' to start a new event based on this template. You'll be able to customize dates, times, locations, and all details to match your needs.
Absolutely! Every part of the template is fully customizable. Add or remove days, change locations, modify tasks, and adjust timing to create your perfect event.
Yes! All templates are free to use with any EventCortex plan. Create as many events as your plan allows using any template in our library.