Event Template

Tech Innovation Summit 2026

A one-day business conference bringing together industry leaders, startups, and investors to explore emerging technologies and foster strategic partnerships. Expect keynote presentations, hands-on workshops, curated networking sessions, and a showcase of cutting-edge solutions designed to accelerate innovation.

Duration

1 Days

Destination

Convention Center

Group Size

250 People

Template Statistics

Days

1

Event Duration

Places

6

Locations

Tasks

40

Activities

Type

Premium

Template

General Tasks

Tasks to complete before or during the event

  • Secure venue and confirm contract terms
  • Finalize event budget and payment schedule
  • Recruit and confirm keynote speakers and facilitators
  • Develop marketing plan and open registrations
  • Confirm sponsors and finalize sponsor deliverables
  • Arrange catering with menu options and dietary accommodations
  • Hire AV vendor and specify streaming requirements
  • Create floorplan and signage map for attendees
  • Recruit volunteers and assign shifts
  • Set up registration platform and on-site check-in workflow

Event Itinerary

Day-by-day schedule and activities

1

Day 1

6 locations planned

Day Tasks

  • Confirm final attendee list and update badges
  • Run full AV and streaming test for all sessions
  • Distribute day-of script and run-of-show to staff
  • Perform on-site sponsor check-in and booth verifications
  • Coordinate transportation and parking signage

Locations

Venue Load-In & Stage Setup

Grand Hall A, Metro Convention Center, 123 Expo Blvd

$3,500
  • Coordinate vendor load-in and access passes
  • Set up stage, podium, and backdrop signage
  • Test power supplies and stage lighting
  • Verify seating layout and aisle markings
Setup
Registration & Badge Distribution

Foyer Entrance, Metro Convention Center, 123 Expo Blvd

$1,200
  • Set up registration tables and signage
  • Print on-site badges and lanyards
  • Confirm attendee list against RSVPs
  • Train volunteers on check-in software
Networking
Opening Keynote

Grand Hall A, Metro Convention Center, 123 Expo Blvd

$12,000
  • Run full AV rehearsal with keynote speaker
  • Load keynote slides and videos to laptop
  • Set up confidence monitor and mic checks
  • Prepare speaker intro and bio slides
  • Coordinate live-stream and recording settings
Presentation
Networking Lunch & Sponsor Showcase

Exhibit Hall B, Metro Convention Center, 123 Expo Blvd

$8,000
  • Confirm final headcount with caterer
  • Arrange sponsor tables and demo spaces
  • Set dietary labels for meal stations
  • Coordinate waste stations and service timing
Dining
Breakout Workshops

Meeting Rooms 3-6, Metro Convention Center, 123 Expo Blvd

$6,500
  • Distribute workshop materials and handouts
  • Check breakout room AV and whiteboards
  • Confirm facilitator arrival and timing
  • Collect attendee feedback forms
Workshop
Evening Networking Reception

Rooftop Terrace, Metro Convention Center, 123 Expo Blvd

$5,500
  • Set up high-top tables and cocktail stations
  • Arrange music playlist and sound checks
  • Coordinate drink tickets and bar staffing
  • Brief hosts on introductions and sponsor shout-outs
Social

Frequently Asked Questions

Common questions about using this template

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